Staff Accountant

Middlebury, CT


Department:  Business Office

FLSA:  Non Exempt

Designation:  12-month, Full Time

Reports to:  Controller

Travel: N/A

Salary: $55k - 65k annually


The Staff Accountant contributes toward the overall business office operations, with primary focus on Accounting, as well as Accounts Payable and Student Billings.  Will prepare and review financial documents, reports, and statements. Oversee all accounting procedures (e.g. tax returns, month-end closures, budgeting) and advise on general financial matters.                                                                                                  

Responsible for all aspects of Accounts Receivables (AR) including Student Debit Card and AR related to students, Summer Portals and other summer programs.  This includes but not limited to: Enrollment Contracts, Reservation Fees, Loans, Tuition Refund Insurance, Tuition Management Service plans and Financial Aid Awards.


  • Preparing journal entries, updating financial statements, maintaining accounts receivable and accounts payable, and preparing financial reports.

  • Responsible for balancing bank statement reconciliations.

  • Maintaining the financial records of Westover School through the analysis of balance sheets and general ledger accounts, as well as preparing reports.

  • Process enrollment contracts, reservation fees, loans, Tuition Refund Insurance, oversee/balance Tuition Management Services plans, financial aid awards, and other miscellaneous items that relate to student accounts;

  • Set up and maintain student files via Tuition Manager data entry;

  • Respond to parents/guardians, faculty, and staff, as applicable, to ensure timely processing of above documents;

  • Process tuition refund insurance claims;

  • Reconcile on a monthly basis student reservations fees, tuition, technology fees, health facility fees, financial aid, loans, student insurances and other miscellaneous student charges to the General Ledger;

  • Issue and maintains records associated with Odin & My Kids Spending system; 

  • Prepare daily reports for My Kids Spend & Odin Point of Sale areas and post sales amounts to Blackbaud.  Reconcile student spending account balances and vendor sales on a monthly basis. 

  • Perform other related duties as assigned that may or may not be incidental to the work described herein.



  • Bachelors in Accounting, Business Administration or closely related field with 3-5 years accounting experience highly preferred;

  • Ability to prepare accurate reports using various statistical or other detailed information sources;

  • Skilled in operating a computer terminal and accessing data; 

  • Ability to establish and maintain effective working relationships with colleagues from a diverse array of backgrounds and identities;

  • Versatile computer skills with expertise in Microsoft Excel and Ability to effectively use accounting software databases (experience with Blackbaud is a big plus);

  • Must possess excellent interpersonal, communication, and organizational skills; 

  • Ability to multitask and meet deadlines;

  • Accurate data entry, data processing and proof-reading skills.

  • Possesses a deep and profound commitment to diversity, equity, inclusion, justice and belonging


  • Sedentary position, repetitive motion on keyboard 

  • Visual concentration required, re: computer screens and various documents 

  • Ability to maintain productivity with frequent interruptions 

  • Ability to lift/move up to 20 lbs, with or without assistance 


Employees will also be expected to abide by COVID-19 mitigation measures as may be adopted by the School such as mask wearing, testing or other protocols.

The essential functions and basic skills have been included. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This position description is subject to change at any time.


Westover School is a gender inclusive girls boarding and day school, grades 9-12 where smart, motivated students become confident, connected adults. We are committed to providing a college preparatory education in a small community atmosphere that emphasizes student-adult interaction. Westover, through programming and faculty/staff, endeavors to develop in each student the confidence and strength to shape their own life.

We are empowering students to be themselves, to make their own choices, and to appreciate diversity, resulting in young adults who find lives of purpose and meaning, who understand they can make a difference and who understand the power of relationships.

Westover School is located in Middlebury, CT; 45 minutes from New Haven, 1 1/2 hours from New York City, and 2 hours from Boston. For more information, please visit our website at

Application Notes: 

Interested candidates should address these aforementioned qualifications and skills in their cover letter in addition to providing a résumé.

Westover School is an Equal Opportunity employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, intellectual or physical disability, sex, marital status, veteran status, sexual orientation, transgender identity or status, genetic information, or any other characteristic protected by applicable federal, state or local laws.

We celebrate diversity of all kinds and are committed to creating an inclusive culture built on a foundation of respect for all individuals. We seek to hire, develop, and retain talented people from all backgrounds. Individuals from non-traditional backgrounds, historically marginalized, or underrepresented groups are strongly encouraged to apply.